Talent Pool — Future Consideration
Administrative Coordinator
Remote (Worldwide) - Full-Time / Contract · Future Opportunity
Prime Executive Support is not currently hiring for immediate vacancies. Qualified professionals worldwide may submit a profile for future consideration.
Talent Pool Status (No Immediate Vacancy): This role is not an active job opening. We maintain this role profile so prospective candidates can learn about typical responsibilities and submit their credentials for future consideration when new client needs arise.
Prime Executive Support welcomes talent pool profiles for future consideration as an Administrative Coordinator to manage business documentation, client contracts, digital records, and operational scheduling. You will maintain organized systems that enable leadership and client teams to work with frictionless clarity.
Responsibilities
- Organize digital filing architectures across Google Drive, Dropbox, and cloud repositories.
- Manage document lifecycle: preparing contract templates, tracking signatures via DocuSign, and archiving executed agreements.
- Coordinate vendor relationships, invoice intake, recurring billing tracking, and basic bookkeeping preparation.
- Support team meeting logistics, documentation archives, and weekly operational review packets.
Requirements
- 3+ years of administrative coordination or office management experience.
- Strong organizational mindset with zero tolerance for sloppy filing or broken links.
- Familiarity with digital signature workflows (DocuSign, PandaDoc) and cloud document hygiene.
- Solid communication skills with internal teams and external service vendors.