Role Overview
Prime Executive Support is accepting applications for an Administrative Coordinator to manage business documentation, client contracts, digital records, and operational scheduling. You will maintain organized systems that enable leadership and client teams to work with frictionless clarity.
Key Responsibilities
- Organize digital filing architectures across Google Drive, Dropbox, and cloud repositories.
- Manage document lifecycle: preparing contract templates, tracking signatures via DocuSign, and archiving executed agreements.
- Coordinate vendor relationships, invoice intake, recurring billing tracking, and basic bookkeeping preparation.
- Support team meeting logistics, documentation archives, and weekly operational review packets.
Required Qualifications
- 3+ years of administrative coordination or office management experience.
- Strong organizational mindset with zero tolerance for sloppy filing or broken links.
- Familiarity with digital signature workflows (DocuSign, PandaDoc) and cloud document hygiene.
- Solid communication skills with internal teams and external service vendors.
Preferred Qualifications
- Experience in professional services, legal administration, or financial services support.
- Knowledge of basic QuickBooks or Xero expense tracking.
Core Skills & Competencies
What We Offer
At Prime Executive Support, our team members are valued operational partners. We provide:
- 100% Remote Flexibility: Work from your home office with structured communication and clear priorities.
- High-Caliber Client Exposure: Partner directly with visionary founders, senior executives, and growing enterprises.
- Professional Systems & Tooling: Modern cloud software stacks that streamline execution and reduce friction.
- Supportive Operational Culture: Leadership that respects your time, values clear standards, and supports your professional development.
