Executive Assistant

Prime Executive Support welcomes talent pool profiles for future consideration as a dependable, proactive Executive Assistant to partner with visionary founders and leadership teams. In this role, you will act as a force multiplier, taking complete ownership of executive calendars, communication triage, meeting preparation, and follow-through.

Our clients rely on Prime because we bring structure, calm, and rigorous consistency to fast-paced business operations. You will coordinate directly with leadership, anticipate bottlenecks before they happen, and ensure that priorities stay on track.

Responsibilities

• Manage complex executive calendars, scheduling conflicts, and time defense with high attention to context.
• Triage and organize executive inboxes, drafting professional correspondence and flagging critical client inquiries.
• Prepare agendas, executive briefs, meeting notes, and action item trackers for leadership check-ins.
• Coordinate domestic and international travel itineraries, logistics, and expense documentation.
• Serve as a professional, discreet liaison between executives, key clients, and internal team members.
• Maintain strict confidentiality and security across all communications and shared workspace tools.

Requirements

• At least 3+ years of experience supporting founders, C-suite executives, or business leaders in a remote environment.
• Exceptional written and verbal English communication skills with polished business etiquette.
• Demonstrated proficiency in Google Workspace, Microsoft 365, Slack, and modern calendar scheduling tools.
• Proven ability to anticipate executive needs, prioritize competing requests, and deliver without micromanagement.
• Rock-solid discretion and adherence to strict confidentiality and privacy standards.