Role Overview
Prime Executive Support is looking for a dependable, proactive Executive Assistant to partner with visionary founders and leadership teams. In this role, you will act as a force multiplier, taking complete ownership of executive calendars, communication triage, meeting preparation, and follow-through.
Our clients rely on Prime because we bring structure, calm, and rigorous consistency to fast-paced business operations. You will coordinate directly with leadership, anticipate bottlenecks before they happen, and ensure that priorities stay on track.
Key Responsibilities
- Manage complex executive calendars, scheduling conflicts, and time defense with high attention to context.
- Triage and organize executive inboxes, drafting professional correspondence and flagging critical client inquiries.
- Prepare agendas, executive briefs, meeting notes, and action item trackers for leadership check-ins.
- Coordinate domestic and international travel itineraries, logistics, and expense documentation.
- Serve as a professional, discreet liaison between executives, key clients, and internal team members.
- Maintain strict confidentiality and security across all communications and shared workspace tools.
Required Qualifications
- At least 3+ years of experience supporting founders, C-suite executives, or business leaders in a remote environment.
- Exceptional written and verbal English communication skills with polished business etiquette.
- Demonstrated proficiency in Google Workspace, Microsoft 365, Slack, and modern calendar scheduling tools.
- Proven ability to anticipate executive needs, prioritize competing requests, and deliver without micromanagement.
- Rock-solid discretion and adherence to strict confidentiality and privacy standards.
Preferred Qualifications
- Experience supporting venture-backed founders, consulting principals, or private equity executives.
- Familiarity with project management tools such as Asana, ClickUp, or Notion.
- Comfort with basic CRM workflows in HubSpot, Salesforce, or Zoho.
Core Skills & Competencies
What We Offer
At Prime Executive Support, our team members are valued operational partners. We provide:
- 100% Remote Flexibility: Work from your home office with structured communication and clear priorities.
- High-Caliber Client Exposure: Partner directly with visionary founders, senior executives, and growing enterprises.
- Professional Systems & Tooling: Modern cloud software stacks that streamline execution and reduce friction.
- Supportive Operational Culture: Leadership that respects your time, values clear standards, and supports your professional development.
