Role Overview
Prime Executive Support is seeking a detail-oriented Virtual Assistant to manage day-to-day administrative execution and digital coordination for expanding teams. You will handle recurring administrative workflows, document organization, data entry, and client communication support with dependability and accuracy.
This role is ideal for an organized professional who thrives in a remote setting, takes pride in clean documentation, and enjoys bringing order to busy digital workspaces.
Key Responsibilities
- Execute daily administrative tasks including document formatting, spreadsheet management, and filing.
- Maintain CRM records, customer databases, and contact lists with meticulous data hygiene.
- Assist with customer support correspondence, basic inquiry handling, and routine status updates.
- Coordinate recurring administrative tasks, digital subscriptions, invoice filing, and operational checklists.
- Collaborate with client teams through Slack, Zoom, and project management workspaces to track deliverables.
Required Qualifications
- 2+ years of remote administrative or virtual assistant experience.
- High comfort with spreadsheets (Excel/Google Sheets), digital filing, and cloud storage systems.
- Strong written communication skills and responsive follow-through.
- Reliable high-speed internet connection and quiet, secure home office workspace.
- Ability to follow documented operating procedures and ask clarifying questions early.
Preferred Qualifications
- Experience with cloud CRM platforms like HubSpot or Zoho.
- Familiarity with Canva or basic visual document formatting.
- Experience coordinating customer inquiries or billing support.
Core Skills & Competencies
What We Offer
At Prime Executive Support, our team members are valued operational partners. We provide:
- 100% Remote Flexibility: Work from your home office with structured communication and clear priorities.
- High-Caliber Client Exposure: Partner directly with visionary founders, senior executives, and growing enterprises.
- Professional Systems & Tooling: Modern cloud software stacks that streamline execution and reduce friction.
- Supportive Operational Culture: Leadership that respects your time, values clear standards, and supports your professional development.
